The Senate Policy on Sessional Dates and the Scheduling of Examinations (Section 7.0) states that:
York University is committed to respecting the religious beliefs and practices of all members of the community and making accommodations for observances of special significance.
Every effort will be made to avoid scheduling in-class or formal examinations on days of special religious significance throughout the year. A schedule of dates for such days for various faiths will be compiled annually and distributed widely. Students will be informed of procedures for requesting and arranging accommodations.
The inclusive schedule of dates of days of religious significance for various faiths is compiled annually and posted on the Registrar Office website.
Religious Accommodation Guidelines: Final Examinations
Students who, because of a religious commitment cannot write a formally scheduled examination (December and April examination periods) on the date scheduled, should contact the course instructor and submit a Religious Accommodation Agreement to the department offering the course no later than three weeks prior to the start of the examination period to arrange an alternative examination date.
When arrangements between the student and instructor cannot be made, or if the student does not feel comfortable about approaching the instructor to request a religious accommodation, then the student should contact the associate dean of the Faculty in which the course is offered. Students are required to contact the associate dean not less than 14 days prior to the start of the examination and, if requested to do so, present evidence concerning the religious obligations involved.
The associate dean may consider a number of options to provide an accommodation. The choice will depend on the student’s particular circumstance. For example, the accommodations may include:
- Treating the request as a conflict and accommodating it within the examination period, or
- Providing a deferred examination as soon as possible.
Religious Accommodation Guidelines: Other than Final Examinations
Note: These guidelines are currently under review; in the interim, questions should be directed to the Office of the University Registrar.
Students, who because of religious commitment cannot meet academic obligations, other than formally scheduled examinations (December and April examination period), on certain holy days are responsible for giving their instructor reasonable notice (not less than 14 days), of each conflict.
Solutions may include:
- Rescheduling the evaluation, or
- Preparing an alternative evaluation for that particular student, or
- Recalculating the total evaluation in the course to eliminate the component that has been missed.
When the instructor and student are unable to agree on suitable accommodation, the matter will be referred to the associate dean who may request that the student present evidence concerning the religious obligations involved.